Privacy policy


Eekhout Academy, located at Etienne Sabbelaan 53, 8500 Kortrijk, is responsible for the processing of personal data as shown in this privacy statement.

Address: Eekhout Academy, KU Leuven KULAK, Etienne Sabbelaan 53, BE8500 Kortrijk, Belgium
Tel. +32 56 24 61 82
Fax +32 56 24 69 98

Data protection officer:
Wim Simoens is the Data Protection Officer for Eekhout Academy.
He can be reached via

Personal data that we process

Eekhout Academy processes your personal data by using our services or by providing this information to us. Below is an overview of the personal data we process:

– When you pre-register for a course, the following information is stored safely:
The course for which you want to pre-register, number of participants for each chosen course, first name, family name, gender, personal email address, name of institution, position at the institution, email address of the institution, name of the director of the institution, email address of the director of the institution, address institution, city of the institution, postal code institution, country, type of grant you apply for (School education staff mobility (Comenius) or Adult education staff mobility (Grundtvig).

– When you register for a course (confirm your participation), the following information is stored safely:
Consortiumname if available, name of the organisation, PIC of the organisation, official address of the organisation (street and number), city and postalcode of the organisation, country of the organisation, official website of the organisation, official email of the organisation, name of responsible (head of organisation), email of responsible of the organisation, telephone number of responsible: (international country access code and number), invoice address (street, number, city and postal code) – only when different from the official address.
For each participant: first name, last name, gender, email, mobile phone (international country access code and number), the course the participant applies for, costs of the course, arrival day at hotel, departure day from hotel, total number of nights in hotel, special requests (food, mobility, double rooms with … ) or questions.

Special or sensitive personal data that we process

Our website does not intend to collect data about website visitors who are younger than 16 years (because they do not belong to our target group). However, we can not check if a visitor is older than 16. We therefore advise the parent or guardian to be involved in the online activities of their children, in order to prevent data about children being collected without parental consent.
If you are convinced that we have collected personal information about a minor without this permission, please contact us via, then we will delete this information.

For what purpose and on which basis do we process personal data

Eekhout Academy processes your personal data for the following purposes:
– Handling your payment.
– Sending our newsletter or advertising brochure.
– Call or e-mail you if necessary to carry out our services.
– Inform you about changes to our services and products.

Automated decision-making

Eekhout Academy makes decisions based on automated processing about matters that may have consequences for people. These are decisions that are taken by computer programs or systems, without a person involved (for example an employee of Eekhout Academy).

How long we store personal data

Eekhout Academy does not store your personal data longer than is strictly necessary to realize the goals for which your data is collected.

Sharing personal data with third parties

Eekhout Academy never sells your details to third parties and will only pass them on to third parties if this is necessary for the execution of our agreement with you or to comply with a legal obligation.
With companies that process your data in our assignment, we conclude a processor agreement to ensure the same level of security and confidentiality of your data.

Cookies that we use – Cookiepolicy

To give you a better experience when visiting this website, uses cookies and information stored therein.
If you continue to surf on this website you agree with this.

What does this mean?
Cookies are small text files that are created by a program on the server of our website and stored on the device (computer, laptop, mobile phone, tablet …) with which you visit the site.
On Wikipedia you can find more information about cookies.
You can view in detail what cookies are used by regarding the settings of your web browser. uses the following cookies:
– Cookies to make it possible to share web pages on social media such as Twitter, Facebook, Pinterest and LinkedIn.
– Cookies to keep information that you have filled in during your session.
– Cookies that allow the (new) data to be checked and uploaded to the web servers of Webflow.
– Cookies that allow you to track and analyze surfing behavior with Google Analytics without being identified as a web surfer, and then improve the website and its content based on that data.
Most cookies are partly necessary for the smooth operation of the website. If you do not accept or delete these cookies, then the website may not work (optimally).
If you do not agree with the use of cookies, you can use the settings of your internet browser to prevent cookies from being automatically accepted on your device, which can lead to a reduced user experience. How you adjust these settings for your device and browser can be read on this website.

View, modify or delete data

You have the right to view, correct or delete your personal data. You also have the right to withdraw your approval to the data processing or to delete all your personal data by Eekhout Academy and you have the right to data portability.
This means that you can submit a request to us to send the personal information we hold to you or to another organization mentioned by you in a computer file.
You can send a request for inspection, correction, deletion, data transfer of your personal data or request for cancellation of your approval or objection to the processing of your personal data to
To ensure that the request for access has been made by you, we ask you to send a copy of your ID with the request. This is to protect your privacy.
We respond as quickly as possible, but within four weeks, at your request.
Eekhout Academy would also like to point out that you have the opportunity to send a complaint to the Privacy Commission:

How we protect personal data

Eekhout Academy takes the protection of your data seriously and takes appropriate measures to prevent misuse, loss, unauthorized access, unwanted disclosure and unauthorized modification. If you feel that your details are not properly secured or there are indications of abuse, please contact